Convention 2010
Our 2010 convention is scheduled for Friday-Saturday, October 29-30, at the Hilton Seattle Airport & Conference Center. As our 100th convention since admission as a diocese by the General Convention, this will be a celebration of who we are, where we have come from and where we are going. The convention will convene just after lunch on Friday and conclude by late afternoon on Saturday. This is our first year of a 1 1/2 day convention with several notable changes:
- The call to order will be at 1 p.m. on Friday afternoon, allowing delegations to travel on Friday morning and keeping the need for hotel accommodations to one night.
- Friday evening will feature the Convention Eucharist with ordinations and the Bishop's Address to the convention.
- Saturday will feature a working lunch with lunch provided with payment of the convention registration fee.
- The registration fee of $25 will provide all convention materials and Saturday lunch.
PRELIMINARY AGENDA
The preliminary agenda for our shortened 1 1/2 day convention looks like this:
Friday, October 29, 2010
8 am - Convention staff and exhibitor set up
10:30 am - Registration and Exhibits open
1 pm - Session #1
2:30 pm - Break / Exhibit exploration time
3 pm - Indaba Groups #1
4 pm - Session #2
5:30 pm - Dinner break (you will have the option to purchase a dinner ticket or have dinner on your own)
7 pm - Eucharist, ordinations, Bishop's Address
9:30 pm - Possible reception for ordinands
10 pm - Compline
Saturday, October 30, 2010
8 am - Exhibits and Registration open
8:30 am - Session #3
10:45 am - Indaba Groups #2
12 pm - Noonday prayers, Lunch (provided with registration fee), Presentation
1 pm - Session #4
2:15 pm - Break / Exhibit exploration time
2:45 pm- Indaba Groups #3
4 pm - Session #5
5-5:30 pm - Adjournment
REGISTRATION
2010 Registration will be $25. While this is higher than in 2009, this year it includes lunch on Saturday, as this will be a working lunch with all convention members expected to be in attendance. The registration form will be posted here when it becomes available later this summer. Each registered delegate, alternate, clergy and guest will automatically receive a Saturday lunch ticket at on-site registration. Exhibitors will purchase Saturday lunch tickets through the exhibitor application process.
HOTEL INFORMATION
We look forward to being back at the Hilton Seattle Airport & Conference Center, located at 17620 International Blvd., Seattle, just across from SeaTac Airport. The room rate is $129 single/double; onsite parking is an additional charge. Free wireless Internet access (with code) will be available in the common areas of the Conference Center. To make hotel reservations call the toll-free number 1-800-HILTONS and request the group rate for the Diocese of Olympia or book online using the click-through link here to begin, using the unique group code "DIO". The cut-off to receive the group rate is October 7, 2010.
A note about the room rate/block/convention and scholarships: As part of our contract and commitment to the Hilton we guarantee a certain number of room nights (based on our history) and a certain amount of expenditures through catered events. In return we have exclusive use of the Conference Center and almost exclusive use of the hotel, all with a very low room rental for meeting space. It is important, therefore, if at all possible, for attendees to stay at the Hilton and within the Diocese of Olympia room block. We understand that things have changed since the contract was signed with the Hilton and that our times are still challenging. Scholarships: If you or your congregation are unable to afford one night at the Hilton (and you are coming from a distance that makes commuting impossible) or if the slightly higher rate at the Hilton over other hotels in the area prohibits you from booking at the Hilton, we encourage you to contact Dede Moore at 206-325-4200, ext. 2022, to discuss scholarships available to cover the difference between lower cost hotels and the Hilton or possibly even one-night's lodging at the Hilton. Also, if you do book outside of the Diocese of Olympia block - for instance through AAA - please let Dede know as our contract allows us to count rooms booked outside of the room block for our event. This is an important event in the life of our Diocese and we don't want anyone to be left out.
RESOLUTIONS
A word about resolutions: Many times convention members have topics or issues they would like discussed by convention that do not require an accept/reject vote - and in many instances, when submitted as resolutions, would set up a win/lose situation that precludes further discussion. Such topics or issues should be submitted as potential agenda items or for discussion consideration through the Bishop's Executive for Governance, Dede Moore, , rather than through the legislative process via resolutions. Agenda items will be added as time permits and as fits with the theme of this or a future convention. Submitting resolutions: Resolutions may be submitted for consideration using the format posted here. All submitted resolutions are requested to be sponsored by more than one individual, whether it be a congregation, regional ministry, commission or committee of the diocese. The 2010 canonical deadline for submitting resolutions is September 14.
NOMINATIONS
Diocesan positions: For a list of diocesan positions to be filled by election at the 100th Convention click here. Open diocesan positions include 1 clergy and 1 lay position on the Standing Committee (four-year terms), 1 position (clergy or lay) on the Diocesan Council (three-year term), and 1 position (clergy or lay) on the Cathedral Vestry (three-year term).
General Convention deputation: The 2010 convention will elect eight deputies and eight alternates to represent our diocese at the 2012 General Convention of the Episcopal Church. Click here for the Deputy position description.
Online fillable PDF Nomination forms are now available. Click on the link for the appropriate form. Fill it out online then save file. Either print and mail the file, or email it to
Diocesan Office Nomination Form
General Convention Nomination Form
Your assistance is asked to ensure that there are a number of qualified candidates for the various offices and for the GC deputation, and you are encouraged to consider running yourself. The 2010 canonical deadline for nomination submission is September 14.
FALL PRE-CONVENTION GATHERINGS
The Fall Pre-Convention Gatherings are scheduled for the dates and locations shown below. Gatherings are hosted by the Diocesan Council and Regional Ministry leadership. All clergy, delegates and alternates are encouraged to attend the Gathering in their area.
The agenda and presentations will be similar at each location and include a one-hour block of time for regional meetings.
Gatherings begin at 9 am (doors open at 8:30 am) and adjourn 11:30 am-12 pm depending on number of resolutions/issues to be discussed.
Saturday, September 25
St. Andrew, Tacoma
(regions: Rainier & Peninsula)
St. Margaret, Bellevue
(regions: Eastside & Evergreen)
St. Alban, Edmonds
(regions: Mt. Baker & Sno Isle)
Saturday, October 9
St. John, Olympia
(regions: Columbia & Willapa)
Trinity Church, Seattle
(regions: Be Attitudes & Holy C)
FOR EXHIBITORS
Information for potential exhibitors is now available. Click here for more information.
CONVENTION DOCUMENTS
Please read all posted documents and print only those that you will need for dicussions/votes at the convention. It may be helpful to put printed materials in a binder that you can bring with you to regional meetings, pre-conveniton gatherings and convention. For ease of reference, information is separated according to the following system:
A General Information
B Election/Nomination Information
C Budget/Financial Information
D Resolutions
E Reports requiring action by the convention
F Reports for information
Below are the documents currently available for the 2010 convention. All need Adobe Acrobat Reader to be able to open and fill out. If you do not have Adobe Reader, you can find it by selecting the icon on the left.
10/A/1 Job Description for Delegates and Alternates
10/B/1 Description of open Diocesan Offices
10/B/2 Nomination Form for diocesan offices
10/B/2 (fillable PDF) Nomination Form for diocesan offices
10/B/3 Description of General Convention Deputy Position
10/B/4 Nomination Form for General Convention deputy position
10/B/4 (fillable PDF) Nomination Form for General Convention
10/C/2 2011 Diocese of Olympia Budget - Spring Draft2011 Budget Narrative Addendum
10/D/1 Guidelines for Resolutions
If you are unable to access/print one of the above forms and need a hard copy for use at the convention, please contact Blaire Notrica, Secretary for Vocations, at or at 206 325 4200 ext 2015.
QUESTIONS?
If you have additional questions regarding convention preparation, please contact Dede Moore, Bishop's Executive for Governance, 206-325-4200 or 800-488-4978, ext. 2022, ; or Marda Steedman Sanborn, Secretary of Convention, 253-852-4450
FOR CONGREGATIONS
Alternate Certification form
Please use the Alternate Certification Form to advise the Convention Office of any change in your delegation, i.e., if an Alternate will be substituting for a Delegate. This form may be submitted to the Convention Office up to one week prior to the convention; within one week of the convention the form should be downloaded, completed and presented at onsite registration at the SeaTac Hilton.
Please note: The above form should NOT be used to notify the convention office of new delegates or alternates, or delegates/alternates not previously listed on the congregation election form. If you need to add or delete names from your delegation list you need to contact Dede Moore, , 206-325-4200, 800-498-4978, ext. 2022, at least one month prior to the annual convention (per Canon 2, section 4).
Election Reports
There are two methods to advise the convention office of your elected delegates and alternates.
Download a pdf file: Please use this document to advise the convention office of your Elected Delegates and Alternates to Convention 2010. You can either fill this out and email it back to Blaire Notrica at or you can print out the document, fill it out by hand and mail it to:
Diocese of Olympia,
Mr Blaire Notrica, Secretary for Vocations
1551 Tenth Avenue East
Seattle, WA 98102
Complete an online form: Please use this form to list elected delegates and alternates for 2010 Convention via an online forms service.
If you have technical difficulties with any of these forms, would like a hard copy or if you have questions please contact Blaire Notrica, Secretary for Vocations, at or at 206 325 4200 ext 2015
CONVENTION 2009 REFLECTIONS
